Introduction

Magento 2 QuickBooks Connect extension integrates your Magento 2 / Adobe Commerce store directly with QuickBooks Online (QBO) accounting software via standard OAuth 2.0 API authentication.

By connecting your store to QuickBooks Online, customer profiles, order totals, line items, billing/shipping addresses, tax rates, payment method descriptions, and refund credit memos are automatically or manually synchronized from Magento to QuickBooks Sales Receipts and Credit Memos.

Data Integration Flow

Key Features

  • Automated & Manual Order Sync: Export Magento orders as QuickBooks Sales Receipts automatically upon order placement, invoice generation, or order completion, or trigger batch exports manually via Admin.
  • Credit Memo Synchronization: Automatically sync credit memos upon processing refunds in Magento or perform batch manual credit memo sync.
  • Intuit OAuth 2.0 Security: Uses official Intuit OAuth 2.0 protocol with Client ID, Client Secret, and Realm ID authorization.
  • Automated Token Management: Built-in cron task validates and refreshes OAuth2 access tokens every 30 minutes to ensure uninterrupted synchronization.
  • Inventory Account Mapping: Map Magento products to specific QuickBooks accounts: Inventory Asset Account, Income Account, and Expense/COGS Account.
  • Tracking Class Integration: Assign global or item-level tracking classes to Sales Receipts and Credit Memos for precise financial reporting in QuickBooks.
  • Custom Product Field Mapping: Choose whether to export QuickBooks Product Names and Descriptions from Magento Product Names, SKUs, or Short/Long Descriptions.
  • Tax Mapping & Synchronization: Map Magento store tax rates with corresponding QuickBooks tax codes and tax agencies for accurate automated accounting.
  • US & Non-US Account Support: Handles store tax and currency configurations for both US and International QuickBooks accounts.
  • Downloadable & Bundle Product Support: Automatically creates downloadable products as Non-Inventory items in QuickBooks and breaks down bundle products into constituent line items.
  • Customer & Guest Order Sync: Seamlessly exports order data for both registered customer accounts and guest checkout sessions.